The Importance of Setting a Safety Calendar For the New Year

Happy New Year! Have you made your New Year’s resolutions? If not, it’s still early enough in the year to think about how you can better yourself and better your business in 2018. One step that I highly recommend you take for this year is implementing a workplace safety calendar for the year that will outline your safety plans for the year and help you to set and work towards your important safety goals.

It is easy to put off your safety calendar, but if you take the time to develop a plan, you are much more likely to stay on plan. You need to include your insurance broker and your insurance carrier as partners in the development of your annual plan. These are resources you are paying for, so make sure you maximize them.

Here are some tips to maximize resources you are paying for:

  1. Safety portals have come a long way in recent years. They can do a lot of heavy lifting for your organization. Make sure you ask your broker and the carrier which portals are available and ask them for assistance on the implementation of the portals. Simply giving you a login will not promote adoption. If your broker recommends a portal, they should be very well-versed on the implementation strategy.
  2. Safety is based on leadership, and leadership is influence. Your broker should be able to influence your safety efforts by providing your organization some leadership training.
  3. Ask your carrier to do a mock OSHA audit and help you develop a safety audit process. If they do not have the internal resources to provide these services, ask for a premium credit to outsource this service.

In past blog posts, I’ve made recommendations for a number of measures that you can take to improve your workplace’s safety culture. However, as I’ve said before, deciding what you want done is only half the battle; your plans need to include measures that will help you to reach your goals. Approximately 92 percent of New Year’s goals are not reached, but you can make your goals for your business in 2018 a reality, and I recommend that you do so through a safety calendar. Creating a detailed safety calendar at the beginning of each year will help you to make your goals a reality, with some surprising additional benefits.

Organization

According to OSHA, putting your objectives in writing will reaffirm their importance and make it easier for you to track your progress as you go along. With a safety calendar, you can detail every aspect of each goal from start to finish. You can keep track of when the goal was created and when you would like them achieved, as well as any other intermediary deadlines. If you’re planning on holding regular safety meetings (and you absolutely should), put these on your calendar as well. In addition to helping you track your progress, the calendar will hold everyone accountable to your deadlines and safety meetings, and it will make it easier for you to quickly spot sources of trouble and employees who are not pulling their weight. If you want, you can even put each employee or each team’s duties on your calendar or own a separate calendar, in order to prevent the dreaded “I didn’t know I was responsible for that” debate.

Reaching Your Goals

Be honest. Has there ever been a time where you have wanted to achieve something at your business, but had it end up falling by the wayside when things get hectic? These things can happen, but unfortunately accidents also can happen, and you want to make sure that you’re doing everything that you can to prevent unsafe conditions at your workplace.

Creating a comprehensive safety calendar can help you to achieve your safety goals by putting deadlines to your objectives and forcing you to consider the big picture rather than simply setting arbitrary goals to be achieved “in the future”. Your calendar should come with a corresponding action plan that will detail:

  • What you want to achieve
  • How it will be achieved
  • To what degree it will be achieved
  • When you would like it completed by
  • Who will be responsible
  • Any resources that you will need to complete this objective
  • Methods for tracking progress throughout the objective’s completion.

About Compass RMS

The risk management firm Risk Management, Inc. has specialized in workers’ compensation since 1996, creating the CWCP (Certified Workers’ Compensation Professional) program in 1999 and the P4 process in 2000. We launched our Compass Risk Management platform in 2008 and recently released version 4.0. For more information about our services, give us a call at (770) 534-2042 to speak with one of our consultants.